Running accommodation today means more than offering a comfortable room. It’s about managing data, compliance, and guest experience seamlessly. Across Europe, hosts and property managers face increasing regulation for guest registration, contracts, and reporting. That’s why GuestAdmin was built: to make guest data management effortless for every type of accommodation business, from a single Airbnb to a full hotel chain.
Here’s how different hospitality professionals are already using it to save time, stay compliant, and deliver better guest experiences.
For Hosts & Independent Owners
We simplify guest onboarding and compliance, even if you manage just one property.
How GuestAdmin helps:
- Automates guest registration forms and authority submissions (SES, eVisitor, SIBA, etc.)
- Generates digital rental contracts automatically based on stay duration
- Stores guest data securely under GDPR standards
- Lets you send check-in forms before arrival for a faster, paper-free experience
Who it’s for and use cases:
- Vacation Rentals & Villas – Automate guest forms, digital check-ins, and registration with local authorities.
- Serviced Apartments – Manage mid- to long-term guests with rental contracts and secure data collection.
- Airbnb / Booking.com Hosts – Sync guest data automatically from major OTA platforms into GuestAdmin.
- B&Bs & Guesthouses – Handle check-ins faster, store guest data safely, and stay inspection-ready.
Example: Maria runs a two-bedroom apartment in Lisbon. With GuestAdmin, her guests fill in the registration form before arrival, the system reports to SIBA, and a digital rental contract is ready when they check in – no manual data entry, no delays.
For Hotels & Boutique Hospitality Providers
Modernize your operations and offer guests a smooth, digital experience.
How GuestAdmin helps:
- Replaces paper registration cards with digital check-in forms
- Automates guest reporting to authorities in compliance with local laws
- Offers a digital concierge experience with essential information and policies
- Handles group registrations for families or tours effortlessly
Who it’s for & use cases:
- Hotels & Boutique hotels: Replace paper forms with digital check-in and automatic guest registration.
- Hostels & group lodging: Register multiple guests quickly, automate reporting, and manage shared stays.
- Farm stays & seasonal lodging: Easily manage repeat or temporary guest registrations.
- Corporate housing providers: Handle contracts and compliance for long-stay employees or business guests.
For Property Managers & Multi-Property Operators
Manage multiple listings and owners from one dashboard — all while staying compliant.
How GuestAdmin helps:
- Centralizes guest data and bookings across all properties
- Submits required data to different national systems automatically
- Allows multiple owners or sub-accounts under one organization
- Tracks compliance status for each property in real time
Who it’s for & use cases:
- Property management companies: Oversee multiple owners, bookings, and compliance from a single account.
- Vacation rental agencies: Add value for property owners with automated onboarding and secure reporting.
- Student and long-stay HMO operators: Create, sign, and archive digital rental contracts for shared accommodations.
Example: A property management firm overseeing 80 units across Spain and Croatia now uses GuestAdmin to automate guest data submission to both SES Hospedajes and eVisitor, saving several hours of admin work every day.
For Cross-Border & Regulatory Compliance
Stay ahead of Europe’s evolving short-term rental laws.
Who it’s for:
- Hosts operating in multiple EU countries
- Agencies managing properties under different national systems
How GuestAdmin helps:
- Supports compliance with Royal Decree 933/2021 (Spain), SIBA (Portugal), and eVisitor (Croatia)
- Keeps all guest and contract data stored securely under GDPR
- Adapts automatically as new compliance frameworks roll out across Europe (like the EU Short-Term Rental Regulation)
How GuestAdmin unifies it all
GuestAdmin brings all your compliance and guest management tools into one system.
- Guest Registration Forms tailored for each country’s authority
- Rental Contract Manager with digital signing and PDF storage
- Secure Data Hub for inspection-ready documentation
- Multi-Property Dashboard for complete control
No more juggling portals, spreadsheets, and paperwork – GuestAdmin automates it all while keeping you compliant and guest-focused. Sign up now to get free access to all features for 14 days!